Ledger Entries Explained

When a transaction is posted, Aedon.Accounting records its financial effect as ledger entries: one entry for each nominal code the transaction affects, with the debit or credit. Every financial report, from the Trial Balance to your own reports, is built from ledger entries.

What a ledger entry holds

Each ledger entry record shows:

• ⁽¹⁾ The transaction Reference, Date, Nominal Code, the Debit or Credit in the company’s base currency, and the Source Debit or Source Credit in the transaction’s own currency.
• ⁽²⁾ The Company, Financial Year, Analysis 1 to Analysis10, the Layers value (Actual for real transactions, or a budget layer) and the Operation.
• ⁽³⁾ Details copied from the account, product and bank account, such as the Account Type, Account Owner, Account Industry and Account Region.

Because these details are on every ledger entry, you can total and filter by them without any extra data entry. For example, you don’t need an analysis code to report by account region or account owner.

Ledger entry types

The Type field shows which kind of transaction created the entry:

Report on ledger entries

To build your own reports, use one of the ledger entry report types. The most useful are:

• Ledger Entries
• Ledger Entries with Nominal Code, for the nominal code’s P&L Class, BS Class and Group
• Ledger Entries with Account
• Ledger Entries with Product
• Ledger Entries with Analysis1 to Ledger Entries with Analysis10, for the details on each analysis code

The ready-made financial reports also use ledger entries. See Financial Reports.

Salesforce help

For how to build and filter reports, see Salesforce’s own help:

• Reports and Dashboards
• Reports
• Filter Report Data

Related articles

• Financial Reports
• Reports & Dashboards
• Creating New Analysis Codes