Creating a Manual Journal

A Manual Journal (MJ) is used to make accounting adjustments, such as accruals, prepayments, corrections and reclassifications between nominal codes. Each line of the journal creates a ledger entry, and the total debits must equal the total credits.

Create a Manual Journal

1. Open Aedon.Journals, click the Manual Journals tab and click New.
2. Enter the Date, choose the Currency and, if necessary, the Company⁽¹⁾.
3. Enter a reference that explains the journal in Customer Reference⁽²⁾, for example “Accrual for audit fee”.
4. Click Save⁽³⁾.

5. In Manual Journal Transaction, click + to add a line. Choose the Nominal Code and enter the Debit or Credit. If necessary, add a Description, Account, Product, Quantity and analysis codes such as fund or project.
6. Add the other lines, then click the save icon above the lines.
7. Check the debits and credits are equal, then click Post.

Once posted, the journal shows Unpost and Auto Reverse⁽¹⁾, and its lines⁽²⁾. The Ledger Entries tab shows the entries it created.

Reverse it automatically

For journals that should reverse in the next period, such as accruals and prepayments, click Auto Reverse, choose the Reversal Date⁽¹⁾ and click Activate⁽²⁾. Aedon will reverse the journal on that date.

Correct a journal

To change a posted journal, click Unpost, make your changes and post it again.

Related articles

• Creating Budget Journals
• Financial Reports