Changing a Bank Receipt: Editing & Deleting A Bank Receipt

You can correct a Bank Receipt for as long as it isn’t locked by a reconciliation, a submitted VAT return or your lock date. Every change is recorded in the Audit History and the Ledger Entries, so you always keep a full audit trail. Bank Payments work in exactly the same way.

The basic rule: undo things in reverse order

To change a posted receipt, undo whatever has happened to it since, newest first:

1. If it has been reconciled, unreconcile it.
2. Unpost it. Aedon makes equal and opposite ledger entries, and the receipt goes back to Draft.
3. Edit it and post it again, or Delete it.

Change a draft Bank Receipt

A draft hasn’t created any ledger entries, so you can change anything on it.

• To change the header details, such as the date, account, bank account or reference, click Edit.
• To change the lines, edit them in Bank Receipt Line Item(s) and click the save icon above the lines.
• When it’s right, click Post.

Change a posted Bank Receipt

1. Open Aedon.Bank, click the Bank Receipts tab and open the receipt.
2. If the Reconciled Status is Reconciled, unreconcile it first from the bank account’s Bank Feeds tab. See Unreconcile Matched to Payment.
3. Click Unpost⁽¹⁾. The Posting Status⁽²⁾ changes from Posted to Draft.
4. Make your changes, then click Post.

Delete a Bank Receipt

Only a draft receipt can be deleted. If it’s posted, unreconcile and unpost it first, as above.

1. Open the draft receipt and check the Posting Status is Draft⁽²⁾.
2. Click Delete⁽¹⁾.

3. Click Delete⁽¹⁾ again to confirm.

When a receipt can’t be changed

• Included in a submitted VAT return: it can’t be unposted or deleted. Correct it with a new transaction in a later VAT period.
• Dated before the lock date: it can’t be unposted until your finance controller moves the lock date back.

If you still can’t make the change you need, please raise a case and we’ll help.

Related articles

• Creating a Bank Receipt
• Creating a Bank Payment
• Bank Reconciliation Process