Creating Journals

Budget Journals are used to record any of the Budget Layers including the Analysis Codes.

• The References for Budget Journals are prefixed BJ.
• Each Line of the Budget Journal is called a Manual Journal Item and is prefixed BJI.
• The line-item Description, Account, Product and Quantity can useful additional detail.
• There is no VAT on a Budget Journal.
• Budget Journals create Ledger Entries to the selected Budget Layer.
• The sum of the Debit must equal the sum of the Credits.

Control Accounts

Budget Journals can be posted to all the Nominal Codes except for the Control Accounts (Aedon Standard Chart of Accounts) nominal code names and numbers):

• 5800 Realised FX Gains & Losses
• 7000 Accounts Receivable
• 8000 Accounts Payable
• 8200 VAT Liability
• 8210 Input VAT
• 8220 Output VAT

Step-by-Step Process

1. From the Journals Menu, select Budget Journals, and then click New.
2. Enter the Posting Date, Journal Description and Budget Layer.
3. Add each line of the Journal.
4. Nominal Code and the Debit or Credit Amount are mandatory fields.
5. The Description, Account, Product, Quantity and Analysis fields are optional.
6. Add a New Line as required.
7. Once the Debits and Credits are equal, click Save.
8. Click Post.