Creating a Manual Journals

Manual Journals are used to make accounting adjustments including the Analysis Codes.

• The References for Manual Journals are prefixed MJ.
• Each Line of the Manual Journal is called a Manual Journal Item and is prefixed MJI.
• The line-item Description, Account, Product and Quantity can useful additional detail
• There is no VAT on a Manual Journal.
• Each Manual Journal Item will create one Ledger Entry.
• The sum of the Debit must equal the sum of the Credits.

Control Accounts
Manual Journals can be posted to all the Nominal Codes except for the Control Accounts (Aedon Standard Chart of Accounts) nominal code names and numbers):

• 5800 Realised FX Gains & Losses
• 7000 Accounts Receivable
• 8000 Accounts Payable

Step-by-Step Process

1. From the Journals Menu, select Manual Journals, and then click New.
2. Enter the Posting Date and Journal Description.
3. Add each line of the Journal.
4. Nominal Code and the Debit or Credit Amount are mandatory fields.
5. The Description, Account, Product, Quantity and Analysis fields are optional.
6. Add a New Line as required.
7. Once the Debits and Credits are equal, click Save.
8. Click Post.