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The goal of creating a Purchase Order is to turn it into a Purchase Invoice, so that once the Purchase Order has fulfilled its purpose and has been agreed to be billed, you convert it for which the process is [...]

Purchase Proforma Invoices are generally used when a supplier is required to pay in advance and needs to know the details of the payment. Purchase Proforma Invoices behave like Purchase Invoices, except that that they do not create Ledger Entries. [...]

Step-by-Step Process From the Purchase Menu, select the Proforma Invoices Sub-Menu, and then click New. In the Header Section search for the Supplier Account. Edit any of the default values: Address, Exchange Rate, Payment Method, Date and Due Date. Optionally add a Reference. [...]

Purchase Invoices can be created through a variety of means: Manually Recurring Purchase Invoice wizards (Business Class Only) Converting a Purchase Order Converting a Proforma Purchase Invoice POSTING RULES Code Name Debit Credit PI Purchase Invoice [Nominal Code] Intput VAT [...]

A Bulk Purchase Payment occurs when multiple Purchase Invoices are paid at the same.  A typical use case is the payment of a monthly invoice run by Direct Debit collection. Individual Purchase Payment Transactions will be created for each Purchase [...]

The Purchase Payment on Account is used to record any monies received from a supplier for which there is no invoice to allocate them against. This might be for: a prepayment against a Pro Forma Invoice. a deposit as a new [...]

Allocating a Purchase Payments on Account to a Purchase Invoice, effectively pays that Invoice and uses-up the value of the Payment on Account. Purchase Payments on Account can only be applied to Purchase Invoices from the same Supplier Account, if [...]

Purchase Payments on Account must be created manually and cannot be created directly from the Bank Reconciliation. Step-by-Step Process From the Purchase Menu, select Payments on Accounts Sub-Menu, and then click New. In the Header Section search for the Supplier Account. Edit any [...]

When a Purchase Refund is received it is should  be recorded manually from a Purchase Payment on Account and a Purchase Credit Notes. A Purchase Refunds creates new Ledger Entries. See the Purchase Refund for details. Step-by-Step Process From the Purchase Menu, select Purchase [...]

Purchase Refunds CANNOT be Edited, they can only be Deleted, after they have first been Unreconciled and Unposted. Once the Purchase Refund is deleted, the Amount Outstanding on the Purchase Credit will be increased by the amount of the Purchase Refund. Step-By-Step Guide Unreconcile the Purchase Refund, see Unreconciling [...]