Creating a Bank Receipt
Updated 31 October 2026
A Bank Receipt records money coming in to a bank account that isn’t a payment of a customer invoice, for example bank interest, a grant, a cash donation or a tax refund. Customer invoices are paid with a Sales Payment instead.
Every Bank Receipt is recorded against an Account, which can be a customer, a supplier or another organisation such as your bank or HMRC.
Recurring receipt?
If the same receipt appears on your bank statement regularly, set up a bank matching rule instead. The rule creates and posts the Bank Receipt for you when you reconcile. See Bank Matching Rules.
Create a Bank Receipt
- Open Aedon.Bank, click the Bank Receipts tab and click New.
- Enter the Date, and choose the Account, Company and Bank Account(1). Add a Customer Reference if you want one.
- Click Save(2).
The Bank Receipt opens as a Draft. Now add what the receipt was for.
- In Bank Receipt Line Item(s)(1), click +(2) to add a line.
- Choose a Product if you use one. It fills in the nominal code and VAT for you. Otherwise, leave it blank.
- Enter the Quantity (usually 1) and the Unit Price, and choose the Nominal Code and VAT code.
- Scroll the line to the right to add any analysis codes, such as Fund or Project.
- Click the save icon above the lines to save them.
- Check the Gross Amount and Net Amount at the top, then click Post(3).
Once it’s posted, the Posting Status changes to Posted and the ledger entries are created. You can see them on the Ledger Entries tab, and any changes are recorded on the Audit History tab.
When the receipt appears on your bank statement, reconcile it on the bank account’s Reconcile tab. It is picked up by Refresh Match, or you can use Match to Payment.
Can’t post it? Check that every line has a Nominal Code and VAT code, and that the date falls in an open financial period. If it still won’t post, please raise a case and our support team will help.
